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Manage the costs of a booking
Click on the Road icon on the main menu and select Bookings. Select and open the specific quotation you wish to manage.
Click on the Costs tab within the booking.
In the second step of a booking, you find all of the fields relative to the calculation of the total cost. Edit any field to recalculate costs automatically, including discounts and tax.
Choose whether to calculate the cost per Vehicle, Seat, or Day from the corresponding options. This choice affects the Quantity field and therefore, the other results.
Choose whether to calculate the cost per Vehicle, Seat, or Day from the corresponding options. This choice affects the Quantity field and therefore, the other results.
The quantity is:
- equal to the number of vehicles, with the Vehicle with driver option
- equal to the number of passengers, with the Cost per passenger option
- equal to the number of days, with the Daily price option(indicates, in fact, the price, or cost, per day for each vehicle)
In the case of a trip that has more than one section, using the Duty column, hidden by default, you can specify which duty each cost row refers to. Normally the set value is All.
If you decide to use the subdivision of the duties you will have to respect some conditions including, for example, the fact that the lines of type Transport must be either only one with All or one for each duty. However, the system will guide you with appropriate messages when you try to save in case there are errors.
If you decide to use the subdivision of the duties you will have to respect some conditions including, for example, the fact that the lines of type Transport must be either only one with All or one for each duty. However, the system will guide you with appropriate messages when you try to save in case there are errors.
Costs can also be calculated automatically via the rate table application. If you are interested, we invite you to read the specific guides on the rate tables for Transfers and Tours.